Today’s pickups and returns
What goes out and what comes back today, the moment staff open the app.
Aurora Car RentalCar Rental · Booking System
Every car and every booking, in staff hands.
A booking system Aurora’s staff run from their phones: bookings, pickups and returns, and which cars are free for the next customer.
In short
Potadot built a booking system for Aurora Car Rental that staff run from their phones. They see today’s pickups and returns at a glance, filter bookings by date and status, open any booking for the customer’s details and remarks, and check which cars are available, rented out, on contract or out of service. A new booking takes a few taps, with the customer’s IC photo uploaded on the spot.
The brief
Cars go out and come back every day.
A rental fleet moves all day: cars are picked up, returned, sent for service and booked weeks ahead. Aurora’s staff needed one place to see what is going out today, what is coming back, and which car is free for the next customer.
Bookings by date
Any date range, split into pickups and returns, waiting or done.
Every car’s status
Available, rented out, on contract or out of service, with the booked dates on each car.
Book on the spot
Customer details, IC photo and remarks taken from a phone at the counter or in the car park.
Walkthrough
Inside the staff app.
Scroll through the screens Aurora’s staff use every day. The highlight shows what to look at on each one.
The day at a glance
Available and booked cars, plus today’s total pickups and returns, the moment staff open the app.
Pickups and returns by date
Pick a date range, switch between pickup and return, and filter waiting or done. Each booking shows the car, plate, booking number and both times.
Everything about one booking
Customer details, who created it and when, and remarks like the hotel or airport. Staff mark the car as picked up, or view, edit or delete the booking.
The whole fleet, sorted
Search by plate number and switch between available and rented out. Cars on contract or out of service are flagged, and booked dates show on the card.
A new booking in a few taps
Pick the car, enter the customer’s name, IC number and phone, upload a photo of their IC and add a remark.
Today’s pickupsWaiting pickupMark as picked upBooked datesIC upload
Modules
Everything the fleet runs on.
Every module was designed around how Aurora Car Rental already worked, then connected so data is entered once.
Dashboard
Available and booked cars, today’s pickups and returns.
Booking management
Bookings by date range, with pickup and return times.
Pickup & return tracking
Waiting and done status, marked in one tap.
Vehicle management
Every car with plate, model, year and photo.
Availability & search
Available or rented out, searchable by plate number.
Contracts & service
Cars on contract or out of service, flagged.
Customer records
Name, IC number, phone and an IC photo per booking.
Remarks & history
Remarks, who created each booking and when.
Outcome
One system for the whole team.
For staff on the moveFor the business
See today’s pickups and returns the moment they open the app
Every booking in one list, by date and status
Mark a car as picked up in one tap
Pickup and return status kept up to date
Find any car by plate number
Know which cars are free, rented out, on contract or in service
Take a booking with the customer’s IC on the spot
Customer details, IC and remarks kept with each booking
More screens
Swipe or drag to scroll · tap a screen to enlarge
How we built it
Same process, every project.
Every Potadot project starts by understanding the client's situation before anything is designed. See all seven steps
- 1
Requirement gathering
Mapped how Aurora takes bookings, hands over cars and tracks returns.
- 2
Design for the phone
Every screen built for staff working on the move, one hand free.
- 3
Build and test
Booking, vehicle and customer modules, with working demos along the way.
- 4
Launch and support
Training for the team, launch, then ongoing support.
Questions
About this project.
Have a similar situation? Tell us how your business runs today on WhatsApp at +6011-1142 1029.
What did Potadot build for Aurora Car Rental?
A booking system for the staff, built for the phone. It covers a dashboard of available and booked cars with today’s pickups and returns, bookings by date with pickup and return status, booking details with customer info and remarks, vehicle management with availability, contract and out-of-service flags, and new bookings with the customer’s IC uploaded.
Can staff see which cars are free on a given date?
Yes. Each car shows its booked dates, and staff can switch between available and rented-out cars or search by plate number before taking a booking.
Can Potadot build a booking system like this for my business?
Yes. We build booking and fleet systems for car rental, equipment rental and other businesses in Malaysia that hand out and take back assets. We start by learning how your bookings, handovers and returns work today, then design the system around that.
