Your SOP, not a template
Screens, forms and approval steps follow the way your team already works.
01 / 04 · Service
Custom ERP systems built around how you work.
One system for sales, purchasing, inventory, production and reports, designed around your own SOP so your team stops copying data between spreadsheets.
FactoriesTradingInventoryProductionSales & purchasingHRService companies
stock_FINAL_v3.xlsxWhatsApp: orders grpPaper DO #0412sales_2026 (copy).xlsxInvoice bookJob sheet (handwritten)
Your systemone source of truth
Your systemone source of truthTap a moduleSee how one record flows through the whole business.
In short
Potadot builds custom ERP and business systems for Malaysian SMEs, factories and service companies. We map your current workflow, then build one web system (with optional mobile app) that connects your departments, tracks work in real time and grows module by module. We work from Butterworth, Penang with clients in KL, Selangor, Johor, Melaka and the rest of Malaysia.
What you get
Everything your departments share, in one place.
Live inventory
Stock in, stock out, transfers and history, so you know what you have without walking to the warehouse.
Approvals & roles
Who can see, edit and approve what, across departments and branches.
Real-time reports
Dashboards and printable reports that update as work happens.
Connects to what you keep
Feed your accounting software, payment gateway or e-invoicing instead of retyping.
Grows in phases
Start with the module that hurts most, then add more to the same system.
Quick check
Is it time for a system?
Tick what sounds familiar.
0 of 6Tick a few to see where you stand.
Talk it through on WhatsAppReal projects
From paper and Excel to one system.
Alam Aliran Kualiti, a waste management company, replaced spreadsheets and handwritten records with one ERP for receiving, processing, sales orders and inventory. Drag to compare.
Drag to compare · paper & Excel → live inventory
Ezi2Travel moved from colour-coded spreadsheets to one web system for trips, participants, quotations, invoices and accounting reports.
See the travel ERP
How we work
From your current spreadsheets to a live system.
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Built with
Modern, scalable technology.
LaravelReactNext.jsMySQLAWSDigitalOceanFigma
We choose the stack that fits your project, then build it to grow with you.
Wherever you are
Serving all of Malaysia.
Our software house is in Butterworth, Penang, and most clients are in Kuala Lumpur, Selangor, Johor Bahru and Melaka. Same team and process for every client.
Areas we serveWhat is a custom ERP system?
A custom ERP is one piece of software, built around your own workflow, that connects sales, purchasing, inventory, production, HR and reporting. Instead of adapting your business to an off-the-shelf package, the system follows your SOP.
How much does a custom ERP system cost in Malaysia?
It depends on the number of modules, users and approval levels, integrations, data migration and whether you need a mobile app. We give a fixed quotation after the planning stage. Starting with one module keeps the first step affordable. See our custom ERP guide for what moves the price.
How long does it take to build?
A focused system with one or two modules is much quicker than a company-wide ERP. The timeline is agreed during analysis and planning, after we have seen how your team works, and we show you the system as it is built.
Can you migrate our existing Excel data?
Yes. We review your current spreadsheets during planning, clean up what needs cleaning and import the records you want to keep, such as customers, items and opening stock.
Will it work with our accounting software?
It can include accounting reports itself, or feed your existing accounting software so your accountant keeps the tools they know. We decide this with you during planning.
We are in KL or Johor. Can you still build it?
Yes. Most of our clients are outside Penang. Requirement sessions, demos, testing and training follow the same process for every client. See areas we serve.
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